Dates & Venue

Monday, Tuesday and Wednesday, 28, 29 and 30 May 2018. Emperors Palace, Ekurhuleni, South Africa.

Terms and conditions of sale

General

  1. EE Publishers (Pty) Ltd, company registration number 2000/026646/07, is organising and hosting SA Geotech 2018, and handling all logistical and commercial arrangements.
  2. All commercial and contractual arrangements with delegates, exhibitors, sponsors and suppliers for SA GeoTech 2018 will therefore be with EE Publishers (Pty) Ltd.
  3. All payments for SA GeoTech 2018 should be made to EE Publishers bank account, with details as follows:
    Bank: ABSA Bank
    Branch code: 632005
    Account name: EE Publishers
    Account number: 4054507139
    Account type: Current account
    Swift code: ABSA ZA JJ
  4. All prices for SA GeoTech 2018 are quoted in South Africa Rands (ZAR) exclusive of VAT. EE Publishers (Pty) Ltd is registered for VAT (registration number 4760 1715 14), and 14% VAT is payable on all invoices from EE Publishers for SA Geotech 2018.
  5. Payments must be made by direct deposit, electronic funds transfer, bank draft, credit card, cheque or cash, in South African Rands (ZAR), on or before the payment due date. Postal delays are not accepted as a reason for late payment.
  6. For international payment transactions, the full invoiced amount (including VAT) shown on the invoice shall be paid to EE Publishers, in South African Rands (ZAR), net of all customer bank charges i.e. the overseas customer shall pay its own bank fees for international payments to EE Publishers.
  7. If the customer has a problem or query with any invoice from EE Publishers, or intends to delay payment of an invoice beyond the due date for any reason, then the customer shall bring the matter to the attention of EE Publishers in writing within two weeks of the date of the invoice, so that the query and/or any alleged problem, error or non-performance can be properly investigated, addressed and resolved between the parties, failing which the invoice is deemed to be accepted.
  8. Interest at a rate of 2% per month or part thereof shall be chargeable by EE Publishers on all overdue accounts, calculated from the due date to the actual date of payment of the account, both days inclusive.

 Delegate registration, orders and bookings

  1.  The person completing and submitting the SA GeoTech 2018 online or printed delegate registration, order and booking form certifies that he/she is duly authorised to place the order on behalf of the contracting person / company / organisation.
  2. The relevant prices and deliverables by EE Publishers are detailed in full on the delegate registration, order and booking form, and the contracting person / company / organisation will be invoiced accordingly, and will be responsible for settling the account as detailed in these terms and conditions.
  3. A late delegate booking surcharge of 10% above the standard delegate booking fees is applicable on all delegate registrations, orders and bookings received by EE Publishers after TBA.
  4. Invoices are mailed and emailed to the contracting person / company / organisation on receipt by EE Publishers of the online or printed delegate registration, order and booking form, and such invoices serve as confirmation that the order has been accepted and booked by EE Publishers.
  5. Payment for such invoices is due within 30 days from the end of the month in which the relevant invoice is dated, or by TBA, whichever date is sooner. Invoices dated after TBA are payable on presentation.
  6. For delegate registration, order and booking cancellations received in writing on or before TBA the delegate fee will be waived and/or refunded in full, and thereafter cancellations will not be accepted. Delegate registration, orders and bookings received and/or invoiced after TBA are irrevocable and may not be cancelled.
  7. An alternative delegate nominated in writing by the contracting person /company / organisation is welcome to attend in place of a registered delegate who is unable to attend for any reason.

Exhibition space orders and bookings

  1. Exhibition space is sold subject to availability in blocks of 1,5 x 3 m or 3 x 3 m on a first-come, first-served basis.
  2. The person completing and submitting the SA GeoTech 2018 online or printed exhibition space order and booking form certify that he/she is duly authorised to place the order on behalf of the contracting company / organisation.
  3. The relevant prices and deliverables by EE Publishers are detailed in full on the exhibition space order and booking form, and the contracting company / organisation will be invoiced accordingly, and will be responsible for settling the account as detailed in these terms and conditions.
  4. Invoices are mailed and emailed to the contracting company / organisation on receipt of the online or printed exhibition space order and booking form, and such invoices serve as confirmation that the order has been accepted and booked by EE Publishers.
  5. Payment for such invoices is due within 30 days from the end of the month in which the relevant invoice is dated, or by TBA, whichever date is sooner. Invoices dated after TBA are payable on presentation.
  6. For exhibition space cancellations received in writing on or before TBA the exhibition space fee will be waived and/or refunded in full, and thereafter cancellations will not be accepted. Exhibition space order and bookings received and/or invoiced after TBA are irrevocable and may not be cancelled.
  7. EE Publishers does not guarantee or commit to the exact position of an exhibition stand on the exhibition floor-plan layout, but will endeavour to meet exhibitor preferences on a first-come, first-served basis as a best effort.
  8. Although the approximate position of an exhibition space booked will be confirmed with the exhibitor at the date of booking, it is specifically recorded that the exhibition floor-plan layout is subject to change for operational reasons, and depending on the extent of the exhibition, and that exhibitors will be kept informed and updated of any changes envisaged.

Sponsorship orders and bookings

  1. Sponsorship opportunities are sold subject to availability on a first-come, first-served basis.
  2. A sponsorship order will only be considered contractually booked after a written quotation by EE Publishers, followed by a receipt of an irrevocable and committed written order from the sponsor company / organisation, and a subsequent written confirmation / acceptance of the order by EE Publishers.
  3. The person submitting the sponsorship order certifies that he/she is duly authorised to place the order on behalf of the contracting company / organisation.
  4. The relevant prices and deliverables by EE Publishers are detailed in full on the quotation, and after booking the order by EE Publishers, the contracting company / organisation will be invoiced accordingly, and will be responsible for settling the account as detailed in these terms and conditions. Invoices for sponsorships are mailed and emailed to the contracting company / organisation.
  5. Payment for such invoices is due within 30 days from the end of the month in which the relevant invoice is dated, or by TBA, whichever date is sooner. Invoices dated after TBA are payable on presentation.
  6. Orders for sponsorship opportunities are irrevocable, and may not be cancelled without the express written permission of EE Publishers, which permission may be withheld by EE Publishers at its sole discretion.